Hundreds of procurement items
Single source of truth across all of them
Real-time critical path monitoring
Know instantly what's at risk
One-click professional reports
Client-ready exports in seconds
Full audit trail
From requisition to site delivery
Features
Everything your procurement program needs, in one place
Executive Dashboard & Analytics
Live Project Intelligence at a Glance
Know instantly which items are behind schedule or on the critical path
Color-coded risk indicators: All Clear, Needs Review, High Risk
Drill down from any KPI directly to the at-risk items
Major milestone progress across all procurement packages in one panel
Replaces weekly status meetings with a real-time single screen
Procurement & Purchase Management
Full Purchase Request Lifecycle, Start to Finish
Track every PR from draft through approval, award, and close
Assign buyers and engineers; filter your team's workload instantly
Manage bidder lists and link awarded contracts in one place
Schedule integration shows days remaining and float vs. the master schedule
Generate client-ready Procurement Status and Bidder reports in one click
Procurement & Purchase Management
Full Purchase Request Lifecycle, Start to Finish
Track every PR from draft through approval, award, and close
Assign buyers and engineers; filter your team's workload instantly
Manage bidder lists and link awarded contracts in one place
Schedule integration shows days remaining and float vs. the master schedule
Generate client-ready Procurement Status and Bidder reports in one click
Expediting & Logistics
Never Lose Sight of a Shipment
Track every delivery batch through milestones from fabrication to site
Plan vs. forecast dates with automatic variance and overdue detection
Required-at-Site dates pulled directly from the master schedule
Filter by supplier, expeditor, buyer, or engineer
Export Expediting Status, Submittal, and Planning reports instantly
Workflow & Issue Resolution
Turn Every Comment Into a Tracked Action
Flag any comment as an issue, and it surfaces immediately in the triage queue
One unified dashboard for all open issues across the entire project
Inline commenting on every record without leaving the list view
RFI management linked directly to purchase requests and contracts
Permission-controlled resolution so nothing slips through
Workflow & Issue Resolution
Turn Every Comment Into a Tracked Action
Flag any comment as an issue, and it surfaces immediately in the triage queue
One unified dashboard for all open issues across the entire project
Inline commenting on every record without leaving the list view
RFI management linked directly to purchase requests and contracts
Permission-controlled resolution so nothing slips through
Contract & Document Control
From Contract Award to Site Delivery, Fully Traced
Searchable contract registry with status, type, vendor, and assignee
Link contracts to purchase requests with automatic compliance checklists
Track submittal approvals and flag documents blocking fabrication
Link engineering specifications to contracts and shipgroups
Full audit trail from procurement strategy through delivery
Reports
Client-ready reports, generated in one click
Turn live project data into professional, shareable documents without rebuilding a spreadsheet every week.
Procurement Schedule
Every purchase request mapped against the master schedule: float, days remaining, and at-risk items in one shareable view.
Expediting Summary
Delivery progress and variance against the master schedule, exported in one click.
Planning & Float
Forecast dates and float for every item, so the critical path is never a surprise.
How It Works
From master schedule to on-time delivery in three steps
01
Connect your schedule
Import your master schedule to set Required-at-Site dates for every procurement item automatically.
02
Track every item
Purchase requests and shipgroups progress through milestone schedules with live forecast dates and float calculations.
03
Act on what matters
The Summary Dashboard and Issues Triage surface risks and blockers before they delay the project.
Customization & Control
We build exactly what you need
No two construction organizations run procurement the same way, so Keystone HQ adapts to your project, your data, and your people, not the other way around. Whatever your team needs, from custom imports to bespoke workflows, we build it to fit.
Granular Permission Controls
Define exactly who can view, edit, approve, and resolve, down to the role, team, or individual. Sensitive records and critical actions stay restricted to the right people, with a full audit trail of every change.
Custom Imports
Bring your existing data in whatever format you already have. We map your spreadsheets, exports, and legacy systems into Keystone HQ so you start day one with a complete picture.
Data Source Connectors
Connect the tools your team already relies on: scheduling software, ERPs, and document systems. We build the connectors so your data stays in sync without manual re-entry.
Custom Workflows
Approval chains, milestone schedules, and issue-resolution flows configured to match the way your organization actually works, not a rigid template you have to bend around.
Milestone Templates
Define reusable milestone schedules once and apply them across purchase requests and shipgroups, so every package follows a consistent, proven sequence from fabrication to site.
Tell us how your team works
Walk us through how you run procurement and we'll tailor Keystone HQ to fit: imports, connectors, workflows, and permissions included.
Built for Projects That Can't Afford Surprises
Request a demo to see how Keystone HQ brings clarity to your procurement program.
Procurement intelligence for projects that matter.